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Instructions for Authors

Editorial committee

Submission of Papers

Authors wishing to publish in ASp are kindly requested to submit an electronic copy of their contribution via email to <philippe.millot[at]> and <Fanny.Domenec[at]>.

Proposals should follow the format of texts published in ASp. The suggested maximum number of words and word-equivalents is as follows: 8,000 for papers, 4,000 for research notes and 4,000 for book reviews (footnotes – but not bibliographical references – included). Five to a maximum of eight key words, both in English and in French, as well as two abstracts of 150 to 160 words maximum (a French and an English version, in alphabetical order in each language) should be included.

For the purposes of double blind-refereeing, the full name of each author with current affiliation, full address/phone/fax/email details, plus a short biographical note in the third person (maximum 60 words) should be supplied on a separate page.

Submission by an author implies that the manuscript has not been previously published and that it is not being considered for publication elsewhere.

Any document published elsewhere and included for reproduction as a facsimile should be accompanied by the publisher’s permission.

Send proposals to <philippe.millot[at]> and <Fanny.Domenec[at]>.

Instructions for Teaching Practices in ESP reports

  1. About 4,000 words, laid out as a teaching report. Each report should include the following items:

  2. Context: Form (class or distance-learning), students’ level (undergraduate, graduate…), number of students, institution, class and course duration, course title…

  3. Objectives, intended learning outcomes

  4. Course design

  5. Assessment of learning outcomes – if applicable

  6. Assessment of the programme – impact on students, motivation, completion of expected goals, lessons learned, methodological improvements needed…

  7. List of references used – if applicable

  8. Appendices (extracts of students’ assignments, exercises, etc.) – if applicable

The teaching practices described may include

  • Teaching – or parts of – tools dedicated to teaching, learning ESP;

  • Examples of classes or pedagogical activities;

  • Evaluation or certification practices;

  • And any other practice likely to be of interest to ESP instructors and researchers.

  • Send your proposals to <>.

Style Sheet

Title page

Full title and subtitle (if any), list of key words in alphabetical order (5–8 maximum) and a 150- to 160-word abstract in each of the two languages of the journal, French and English.

Main text

The following rules should be adopted for the presentation of the text:

  • software: Word .doc or .RTF;

  • font: Times New Roman or Times, size 12;

  • single-spaced text;

  • align text on the right – including footnotes;

  • do not use over four levels of headings or sub-headings;

  • insert a line break between paragraphs (no indent);

  • use lists and indents sparingly;

  • no underlining (except for examples in linguistics);

  • use bold type only for headings or sub-headings and the first use of a key word;

  • use italics for book or journal titles and for foreign words; exceptionally to highlight an expression or a paragraph;

  • the first time an abbreviation is introduced, write it out in full and insert the abbreviation in brackets after the full name without periods, e.g. English for Specific Purposes (ESP).

  • appendices – notes and documents – are inserted after the bibliographical references;

  • disable Word hyperlinks; web site addresses should not be underlined or typed in blue, but presented as follows: <http://websiteURL>.

Journal typographical rules

Articles written in English follow English rules, for instance:

  • no (unbreakable) space before punctuation marks (period, comma);

  • no (unbreakable) space before double punctuation marks ( ; : ? ! % = + - ; );

  • no space inside brackets (…)[...]{...};

  • no space before triple dots (EBP, EMP…);

  • use of English double quotation marks (“…”), except for quotation within quotation (“… ‘…’ …”);

  • a list may end with “, etc.” or “…” not both – however lists should be used sparingly;

  • abbreviations such as “etc.” and “cf.” end with a period;

  • semicolons are followed by a lower case unless the following words are a quote, a question or a proper name.


In-text quotations with double quotation marks: enclose period inside the closing quotation marks.

Quotations that run to three lines or more should be written as paragraphs in size 11, with a 2 cm indent on the left, without quotation marks. Passages omitted or added in quotations are written in square brackets […].

The quotations are written in the language of the article. For quotations in a foreign language, insert the quotations in the original language in footnotes.

Illustrations and appendices

Illustrations (figures, tables…) and appendices are numbered before the figure, the table… The numbers should correspond to the reference numbers given in the text.

Figures and illustrations are printed in black and white in the paper volume and in colour on the web site. Resolution of dots per inch should at least be 300. A sans serif font must be used for tables and figures, e.g., Arial or Verdana.


Footnotes should be used sparingly for extra comments or explanations which cannot be inserted in the text; they should not include references.

They will be numbered consecutively from 1 onwards throughout the article and inserted as footnotes – not endnotes. Footnote references: use superscript Arabic numbers size 9. Footnote text in size 10.

Footnote references are written in Roman font even after a word or a title in italics. They are inserted after punctuation signs in English.


In-text references

To cite a reference in the text, write the author’s surname, the year of publication and the page number in brackets after the reference material (Resche 2013: 36); or only year and page if the author’s surname is mentioned in the sentence (2013: 366).

References for one or two authors: insert the surname of each author and use an ampersand (Master & Brinton 1998: 42). From three authors onwards: insert the surname of the first author and et al. (Campagna et al. 2012).

Successive references to:

  • the same author in contiguous notes: insert idem the first time, then id.;

  • the same work: insert ibidem the first time, then ibid.;

  • a work already mentioned: insert surname, op. cit. – replaces the year – and page number(s).

Reference list

Every in-text citation must have a corresponding entry in the reference list.

  • Arrange the bibliography in alphabetical order by author’s surname (or organisation name).

  • In the case of multiple authors, the authors are listed thus: “Surname 1, N[ame] 1, N[ame] 2 Surname 2 & N[ame] Surname 3.

  • e.g., Perrin, Michel, Michel Petit & Michel Van der Yeught.

  • For two or more works published in different years by the same author, list them in chronological order by date, oldest to newest.

  • Use (Ed.) or (Eds.) after the name of the editor(s) of the book.

  • The names of the publishing locations are translated into English, e.g., Brussels. For US locations, add the abbreviation of the State after the name of the town.


  • Book: Surname of author, Name. Year of publication. Title of Book. Place of publication: Publisher.

  • Chapter or part of book: Surname of author, Name. Year of publication. “Title of article“. In Surname of editor, Initial of name, Title of Book. Place of publication: Publisher, x–xx (page numbers).

  • Journal article: Surname of author, Name. Year of publication. “Title of article”. Journal title vol/number x–xx (page numbers).

  • Webpage with an author: Surname of author(s), Name(s). Year of publication. “Title of article”. Journal title vol/number or Book title, DOI:... or, if not available, retrieved from <URL> on day month year.
    Swales, John. 2015. “Genre analysis and rhetorical-linguistic genre studies”. Journal of English for Academic Purposes 19, 44–51. DOI:10.1016/j.jeap.2015.05.008
    Dan Bilefsky. 2016. “Period. Full Stop. Point. Whatever It’s Called, It’s Going Out of Style”. New York Times 9 June, retrieved from <> on 31/07/2017.

  • Webpage without an author: “Title of page”. Year of publication or of update. Name of organisation/host, retrieved from <URL> on day month year.
    “Common European Framework of Reference for Languages: Learning, Teaching, Assessment”. 2017. Council of Europe, retrieved from <> on 31/07/2017.

  • Radio broadcast: Surname of producer, name. Year of broadcast. “Title of broadcast“. Series title. Broadcasting station. Day and month of broadcast.
    e.g. Prochasson, Christophe. 2008. Interview with Emmanuel Laurentin. La fabrique de l’histoire. France Culture, Paris. 25 January.

  • Film: Title. Year of release [format]. Director. Production company. If details needed, add the name of actors.
    e.g., Boiler Room. 1999 [DVD]. Ben Younger. Metropolitan Film, New Line Productions. Actors: Giovanni Ribisi, Vin Diesel, Nia Long, Nicky Katt, Scott Caan, Ben Affleck.

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