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Authors’ guidelines & editorial process

Proposals

What to send?

Articles should be submitted electronically to the journal’s email addresses: editions@seteun.net and any other address eventually mentioned in the call for papers.

Submitting an article implies that it only contains original, non-published material, that is not simultaneously being submitted to another journal or any type of publication, online or not.

Proposals can be of any of the following types:

  • research articles: the syntheses or the results of a significant and original research (25.000 to 35.000 characters maximum, including bibliography and spaces).

  • Shorter versions of this type of submissions are also welcome (15.000 characters maximum);

  • technical communications: tests and proposals of new methods (12.000 characters maximum, spaces included);

  • book reviews (6.000 characters maximum, spaces included)

IASPM French branch prize

Volume! Publishes the winner of the “young researcher prize”, awarded to an original article written by a young (PhD, Masters) French-speaking student. More details here.

Language & Translation

Papers can be submitted in English or French. The editors will decide whether, if accepted, the paper will be translated for publication. If the author has contacts of his/her own for an eventual translation, he/she should mention it to the editors.

Files

File attachments should be in Word 2004 (.doc not .docx).

Formatting

  • Times New Roman,

  • 12 pts,

  • 11 for quotes in separate paragraphs, indented

  • justified paragraphs,

  • no indentation,

  • 1,5 spacing,

  • no double word wraps, except when changing subheadings.

Various typographic guidelines

  • language: please be consistent with British English / American English etc. spelling (-ise / -ize, -our / -or etc.);

  • quotations:

    • use curly quotation marks (“ ” and ‘ ’ for inner quotes);

    • long quotes in a separate paragraph, indented, size 11, no quotation marks;

  • ellipses: […] for skipped elements in quotes;

  • dashes: spaced en-dashes;

  • hyphenation: avoid it;

  • double spaces: none after full stops;

  • decades: 1870s, 1970s, without an apostrophe;

  • centuries: xixth c. (small caps, exponent, undividable space);

  • musical genres: rock‘n’roll, rhythm‘n’blues, r‘n’b (check apostrophes, no upper-cases);

Paratexts

Authors must also send:

  • a short biography;

As well as, for papers, not book reviews:

  • an abstract (100 to 200 words), if possible translated into French,

  • 5 to 10 key words, if possible in French and English (please conform them to our lists of key words to avoid small variates, English here, French here) as well as

  • the list of artists (musicians, bands, composers, writers, filmmakers etc.) analyzed (not just mentioned),

  • musical genres analyzed in the article,

  • a geographical index and a chronological one.

The author's full name, mailing address, and e-mail address should appear only in the cover letter, as submissions are reviewed anonymously.

Attachments

Illustrations should be sent in separate files, in TIFF or EPS formats, in high resolution (300 dpi), and sent with reproduction authorizations, when necessary.

Bibliographical references

In-text bibliographical references

  • Single author: (Jones 1776: 37);

  • two authors: (Smith & Doe 1968b: 34-45);

  • multiple (>2) authors (Black et al. 2011: 34 sqq.).

Please limit footnotes.

Bibliography:

Please note the small caps, the presence or absence of commas, etc.

Books

  • Smith John & Doe Luke (1955), Pop Rock Anthology, New York, Publisher, 345 p.

Edited collection:

  • Smith John & Doe Luke (eds), (1955), Pop Rock Anthology, New York, Publisher, 345 p.

Paper in an edited collection:

  • Rutger William (1955), “Techno Music and Authenticity”, in John Smith & Luke Doe (eds), Pop Rock Anthology, New York, Publisher, 322-344.

Paper in an academic journal:

  • White William (1955), “Techno Music and Authenticity”, Journal of Electronic Music Studies, vol. 3, n° 2, 322-344.

Online article from a periodical:

  • Black Nancy (2011), “Gnawa”, New York Times, 20 November, online: www.music.com [13 March 2012].

Discography

Albums – as well as references to novels, movies, documentaries and so forth – should be put at the end of the bibliography, under a separate title (“discography”).

Album

  • Sepultura (1993), Chaos A.D. [CD], New York, Roadrunner Records, CEK 57458.

Song from an album

  • Sepultura (1993), “Refuse/Resist”, on Chaos A.D. [CD], New York, Roadrunner Records, CEK 57458.

Peer-reviewing

After being screened a first time by Volume’s editors (and the editor of any special issue) the articles submitted are then peer-reviewed by two “blind” reviewers, members of the editorial board or specialists of the article’s topic, discipline or method, Upon reception of the reviews, the editors can accept the article without any changes, or suggest small changes, major changes, or reject it.

The review/comments are sent to the author, who has has two months to accomplish any changes asked by the reviewers and/or the editorial board. If the changes asked are major, a second turn of peer-reviewing may be considered by the editors. Authors must send a one-page report indicating the changes made, and referring to the reviewers’ suggestions.

Licence of rights

The authors are not paid for their contributions to Volume! They will receive one copy of the issue their article is published in.

They grant the Éditions Mélanie Seteun a tacit license of rights for all types of publications (for instance, paper and electronic), as Volume! posts articles on its website and on virtual portals in France (www.cairn.org and www.revues.org) and beyond (RILM Abstracts with Full Text). Upon request by the authors, a formal licence of rights can be signed by both parties.

Any money received from the selling of paper or virtual versions of individual articles is systematically used for the sole purpose of Volume! and the Éditions Mélanie Seteun publishing association, which is a non-profit organization.

Code of Ethics

Scientific Quality of the Journal

The editorial board is responsible for all the contents published in the journal and seeks to ensure the scientific quality of the journal. It ensures a regular turnover in the composition of its board of reviewers and scientific committee as well as in its own membership with a view to guaranteeing professional rigor. It tracks and mentions the affiliations of the members of the editorial board, the international reading committee and the scientific committee on the website of the journal.

Freedom of expression and scientific debate

The editorial board selects the articles in an impartial manner. It particularly pays attention to articles that contribute to the scientific debate. Any article offering relevant criticism of an article published in the journal can be submitted. Authors have a right of reply to criticism of their article(s).

Relationship with the readers

The origin of the funding for the research presented in the journal is mentioned. The editorial board commits to answering reader complaints.

Relationship with the authors

Articles are selected purely based on their intellectual or scientific merit, without any discrimination on the ethnicity, gender, sexual orientation, religion, nationality, university affiliation or political opinion of the author. When making decisions, the editorial board takes into account all legal requirements in terms of slander, copyright violations and plagiarism. The procedure to submit an article to the journal is outlined in a document available on the website of the journal and updated regularly. Any costs associated to the publication of an article are mentioned explicitly in said document.

Relationship with the reviewers

The reviewers’ responsibilities are defined in a document available on the website of the journal and updated regularly. The editorial board guarantees the anonymity of the reviewers.

Commercial/political conflicts of interest

Articles are selected based on their academic interest to the readers and not on the commercial/political benefits they can bring to the journal. The editorial board ensures the journal’s independence vis-à-vis its publisher and its owner(s). If the journal contains advertisements, they are clearly marked as such

Actions that go against the ethics of the publication

The editorial board seeks to identify and prevent any action deemed to go against the ethics of the publication. It is committed to investigate any complaint made against the journal, according to the procedure described below. The author has a right of reply to a complaint. The editorial board should always be prepared to publish corrections, apologies or clarifications whenever they are called for.

Procedure followed in the event of a breach of ethics of the publication

Anyone can file a complaint for breach of ethics of the publication to the editorial board of the journal. The person filing the complaint must provide supporting elements. Any complaint is to be taken seriously by the editorial board and must be treated until conclusion. Any complaint will be handled, no matter its date of publication. The supporting elements submitted as part of a complaint must be kept and archived by the editorial board. Measures to could be implemented in the event of a complaint include:

  • Interview with the author of the article, if the complaint stems from a misunderstanding of the code of ethics of the journal or the publication guidelines

  • Written notification sent to the author, providing details about the alleged breach of ethics of the publication. This notification serves as a first warning.

  • Written notification sent to the institution/organization where the author is employed

  • Publication of an editorial in the journal, informing the readers about the procedure

  • Withdrawal of the article from the journal and indexes where it might be featured

  • Ban on any new articles written by the author, duration to be determined

  • Refer to an outside organization with authority to deal with the complaint

Code of ethics applicable to reviewers

Reviewers’ mission

Reviewers are selected based on their scientific and intellectual expertise. They are tasked with the evaluation of the manuscripts solely on their contents, without consideration for the ethnicity, gender, sexual orientation, religion, nationality, university affiliation or political opinion of the author. Judgments should be objective. Reviewers are required to flag all articles that are similar, to some degree, to the article submitted to the journal. Reviewers should point out relevant published work which is not yet cited.

Conflict of Interest

Editorial board members and reviewers must recuse themselves if there is a conflict of interest with an author or with the content of the manuscript to be reviewed. Furthermore, reviewers who know that they are not qualified to review a manuscript or that they will be unable to do so within a reasonable period of time are required to inform the editorial board of this fact and to recuse themselves.

Confidentiality

Manuscripts received for review are treated confidentially. No information about a manuscript submitted to a journal may be disclosed to anyone other than the author, potential reviewers, and in some cases the publisher. Reviewers will not keep or copy the manuscripts they receive for evaluation.

Data Use

The data presented in the submitted articles may not be used prior to publication in the research of an editorial board member or reviewer without the author’s express written consent.

Review Process

With the exception of potential book reviews, which are evaluated by the review editor (and discussed with members of the editorial board), articles submitted to the journal are reviewed according to one the following methods :

  • Review by the editor-in-chief: The editor-in-chief, either independently or assisted by the editorial board, evaluates articles submitted to the journal;

  • Open review: Each article is evaluated by at least two (or three) reviewers known to all. Moreover, the identity of the article’s author is known to the reviewers;

  • Single-blind review: The author does not know the identity of the reviewers, while the reviewers know the identity of the author. There are at least two (or three) reviewers for each article;

  • Double-blind review: The author does not know the identity of the reviewers and the reviewers do not know the identity of the author. There are at least two (or three) reviewers for each article.

In the event of doubts or diverging evaluations among the reviewers, additional opinions may be sought by the editorial board. Articles that would be contrary to the journal’s editorial policy may be rejected by the editorial board without an evaluation report being supplied. Based on the reviewers’ reports, the editorial board takes one of the following three decisions within a reasonable period of time following receipt of the manuscript :

  • Acceptance of the manuscript as submitted to the journal;

  • Rejection;

  • Acceptance subject to modifications.

In the latter case, the editorial board will make a final decision based on whether or not the author adopted the suggestions and comments provided by the reviewers. Any manuscript that is accepted either when first submitted or following modifications by the author is subject to editing conducted in collaboration with the author. When reaching a decision, the editorial board considers legal requirements in terms of defamation, copyright violation, and plagiarism.

Code of ethics applicable to authors

Originality and Plagiarism

Authors must vouchsafe for the originality of their article and may not publish any work that might in any way whatsoever constitute infringement as defined by the Intellectual Property Code. False or deliberately inaccurate statements constitute behavior contrary to the ethics of scientific publication and are therefore unacceptable.

Multiple, Redundant, and Simultaneous Publications

Authors undertake not to submit work previously published in another journal or an original article based exclusively on work already published elsewhere. Authors also undertake not to submit manuscripts to multiple journals simultaneously.

References

Any citation (or use of other authors’ work) must be identified as such and be accompanied by appropriate references presented in accordance with the journal’s procedures. Should authors wish to refer to information obtained privately (conversation, correspondence), they should do everything possible to obtain authorization to do so from those identified as the source of this information.

Authorship

The list of co-authors must be limited to those who made a significant contribution to the conception, conduct, or interpretation of the research presented in the manuscript submitted to the journal or to the drafting of that manuscript. All authors along with their affiliation should be listed in alphabetical order or according to their level of involvement in conducting the research or drafting the document. The corresponding author must ensure that only the appropriate co-authors are listed and that all co-authors agreed to the manuscript being submitted for publication after having seen and approved the final version of their contribution..

Defamatory Language

Authors undertake not to violate the rules of scientific debate in the articles they submit or make defamatory statements that might be interpreted as impugning the reputation of a third party.

Conflict of Interest

Authors must declare any potential, professional, or financial conflict of interest. All sources of non-public funding used in the research presented in the submission must be explicitly named.

Errata

Authors who discover a major error or inaccuracy in their work after publication are required to report this promptly to the journal’s editorial board and to cooperate with it in publishing an erratum or, if necessary, announcing the withdrawal of the article.

Access to Raw Data

At the request of the editorial board, authors may be invited to provide the raw data relating to their research. If the article is based on clinical cases involving real-life situations, the author undertakes to respect the anonymity of the individuals referred to in that article, or to obtain their explicit authorization.

Paper and Digital Publication

When submitting an article, authors undertake to authorize its distribution in both hardcopy and digital formats, particularly on the cairn.info platform, unless express notification by them to the contrary.

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